|
The following is an outline of the information you need and the steps that you will need to take to ensure a trouble-free, safe and efficient tent set-up. If at any point in time you have any questions or concerns about any of these items, please do not hesitate to call one of our tent consultants.
Application: Tents are temporary shade structures and are subject to stretching and retracting of up to 5% of listed sizes, and although all tents have been impregnated with waterproofing compound, no tent is guaranteed to be waterproof. Tents that are connected to another tent or structures need rain gutters to prevent water from running down through the gap between structures. Rain gutters are installed at an angle using gravity to flow the water outside the tent. Depending on the amount of wind and rain, rain gutters are subject to failure. In a rain storm, water may also run under the tent depending on the topography of the site.
Space requirements: At a minimum, the area for your tent must include an additional 5 to 10 of space around the perimeter for the stake lines. Example: a 20 x 20 tent needs an area that is at least 30 x 30.
Permissions: Client is responsible for securing permission to use the site and install tents, and holds EventRents harmless for any failure to inform site owner of the intended property disturbance from staking and set-up.
Work Area: We install our tents where you want them. The work area extends 10 beyond the tent perimeter to allow room for installers to operate. Items within 10 of the tent, including gardens and landscaping, are at risk for accidental damage. Our crews use large, heavy tools and long aluminum poles. They do everything in their power not to cause any damage to flowers, shrubbery, lamps, etc, but accidents still happen occasionally. Please remove all valuable items possible, as EventRents will not be responsible for damage to items or injury to non-Event Rents persons within the work area.
Preparation of area: The area must be free of any obstructions before we arrive. Parking lots must be cleared and blocked off. If the set-up is delayed, additional labor fees at the standard rate per hour per man may be charged.
Non-rental Items: Due to workers compensation rules, EventRents will not move any non-rental items, including, but not limited to furniture, vehicles, plants, lights, etc.
Underground Utilities: The client must mark the following using flags or stakes:
- sprinkler and water lines
- electrical lines
- sewer lines
- any other underground utilities particular to the property
EventRents is not responsible for damage to underground utilities. Call 811 for utility line information at least one week before delivery.
Asphalt installation: When installing a tent on asphalt we drive steel stakes that go approximately 30 deep. The hole is filled and patched upon take down.
Concrete installation: When installing a tent on concrete we drill a hole 1 to 2 inches deep and insert a ram-set anchor. The anchor is flush with the surface and does not perforate the concrete bed. An eyebolt is then screwed into the anchor for the rope tie-off. When the tent is removed, the anchor is left in the concrete and a cap screw is put in place. This prevents any debris from getting in and allows us to re-use the same anchors on your next set-up (providing the tent is the same size).
Incidental Damage: Tent poles and stakes support significant loads and will mark, dent and scratch the surface upon which the tent is installed. EventRents is not responsible for damage to tile, stone flooring, patios, tennis courts, driveways, walkways, etc
Weather Delays: Lessee assumes all weather related risk. This includes responsibility for rental fees, tent damage, property damage and time delay. If the set-up must be completed during adverse weather conditions, such as wind or rain, and can not be rescheduled to another mutually acceptable time, the set-up delays will be billed at the standard rate per man-hour.
Take-Down / Strike: The area must be free of any obstructions before we arrive and the tent must be emptied of all non-EventRents items. EventRents will not be responsible for damage to items left in the tent. If the take-down is delayed with our crew on-site, additional labor fees at the standard labor rate per hour per man may be charged.
Thank You
We appreciate your time and attention in these matters, and look forward to being able to provide you with good planning, quality service and quality merchandise, today and in the future.
|
